Whether you work in a small tech company or a large manufacturing warehouse, there’s a good chance there’s someone on your staff who is in charge of planning company parties and events. From annual holiday parties to retirement gatherings, there are many reasons to get the whole office together for a fun-filled celebration. While a well-organized event may look effortless on the surface, a lot goes into planning a corporate event. If you’re brand new to planning events, you may be wondering where on earth to start. In this blog, we’ll discuss some top things to consider as you begin planning your corporate party or event.
At DiAntonio’s Catering in Philadelphia, we’re proud to offer local businesses with high-quality corporate event catering services. Our professionals are passionate about providing our customers with the freshest, locally grown ingredients that are sourced from socially responsible, local farmers and vendors. From upscale and elaborate corporate events to small scale business dinners, we can handle all of your catering needs. If you’re interested in learning more about our team or you have questions regarding our delicious menu, contact us today!
The Top Things To Consider For Your Corporate Event
Planning a corporate event can be daunting, so it’s important to start planning the details of your get together months in advance. You’d be surprised how many people think hosting an event is a wonderful idea until they are hard pressed to decipher what the purpose of the event actually is. Let’s take a look at some top things to consider while you’re planning your corporate event.
The Purpose Of Your Event
The first thing you’ll want to take into account before choosing the perfect venue is what type of party or event you’ll be throwing. Certain kinds of events, such as press conferences, shareholder meetings, and board meetings will require a different type of space than casual gatherings and themed parties. Understanding the mission of your event will help you to articulate your objective, and will help give you a better idea of who to include on the guest list.
If you’re still unsure about how many people to invite to your corporate event, consider choosing a larger venue to host the party. This will allow you to accommodate any last-minute guests, tables, and chairs that will be needed.
The Location Of Your Party
Choosing the right venue for your corporate event can be a challenge, especially if you’re looking for a space that is easily accessible to all of your attendees. Before you put the down payment on that 5,000 square-foot warehouse, give some thought to how your attendees will get to the venue. Will it take most of your employees over 30 minutes to reach the space from the office? If the event is in the heart of Philadelphia, are there public transportation options your employees can take to the party? Do you plan on offering a shuttle to and from the venue? Taking a little bit of time to consider the logistics of your guests will go a long way in making your employees happy.
Getting The Word Out
When it comes to getting the word out about your party, there are many accessible platforms to take advantage of. For corporate events, creating a guest list will be a bit easier, as you can just go off of your list of current employees. For other, more personal parties, there are a variety of tried-and-true options to help you spread the word, including:
- Social media platforms like Facebook, Twitter, and Instagram.
- Calendar announcements.
- Newspaper event advertisements, both print and online.
- Posters displayed throughout the community.
Your Corporate Party Budget
Wouldn’t it be nice if you didn’t have to worry about the budget of your party? Unfortunately, when it comes to corporate event planning, the sky is almost never the limit when it comes to your budget. Before you start shopping around for the perfect Christmas venue or restaurant to host your get-together, make a detailed list of all of the possible venue-related expenses you may have. This can include things like the rental facility cost, equipment rentals, staffing needs, and food and beverage expenses.
It may also be helpful to seek out quotes from multiple venues so you can get an idea of the average rental costs. Once you receive multiple proposals, you can use them as leverage when it comes time to negotiate your corporate party. Additionally, it’s always wise to keep an eye out for any promotions or discounts that the venue may be publicizing at the time.
Food And Beverage Options
One of the most important aspects of your corporate event will be the food you offer. The first thing you’ll want to decide is whether or not you’d like a venue that has a kitchen on-site. If you plan on serving beer and wine at your corporate event, you will also want to ensure the venue has an updated liquor license so they can serve alcoholic beverages. Some venues will let you work with a catering company of your choice, while others may ask that you use their in-house catering service.
At DiAntonio’s Catering in Philadelphia, we understand how important corporate event catering is to the success of your party. That’s why we’re committed to bringing you fast and efficient service with some of the most delicious catering options available. Whether you’re looking for breakfast catering for an early morning meeting or luncheon catering, we can help.
The Space Decor
If you’re truly looking to wow your employees and guests, consider decorating your event space with a specific theme or tone. If you’re in the process of planning a Christmas or holiday party, decorate the space with wreaths, gifts, holiday lights, and more. In addition to these fun decorations, you may want to look into unique table and food signage for your guests.
We hope that this article helps you as you start to plan your corporate event. If you’re looking for a professional corporate catering company in Philadelphia, contact DiAntonio’s Catering today!